Job Responsibilities / Accountabilities
- Timely processes and coordinates the approval of all sponsorship requests and reimbursements to ensure accurate record keeping in D365 and compliance with policies and guidelines.
- Responds promptly to sponsorship‑related inquiries to ensure timely resolution and effective support.
- Maintains daily updates of the sponsorship tracker to ensure accurate status.
- Prepares purchase orders and submits invoices accurately in D365 to ensure proper financial tracking.
- File and maintain accurate, complete, and up-to-date documentation to ensure proper record management and completeness.
- Process and verify vendor payments and staff reimbursements in compliance with policies and standards to ensure timely and accurate payment processing.
- Respond to inquiries from vendors and staff regarding payments and expense-related matters to ensure timely issue resolution.
- Performs daily updates of Accounts Payable invoices in the payment tracker file to ensure no invoices are overlooked.
- Maintains accurate accounting records by performing proper filing, scanning, and systematic storage of all financial documents in the finance shared folder to ensure easy retrieval.
- Supports the monthly and yearly accounting close process to ensure all expenses are correctly captured in the system and all relevant supporting documents are verified, approved, and filed accordingly.
- Assists with accounting and audit‑related tasks as required and performs any other duties assigned by the line manager to ensure effective operational support.
- Perform other duties as assigned to support departmental or organizational objectives.
Educational / professional qualifications
- Minimum Degree or Diploma in Accountancy or Finance.
Professional experience
- A minimum of one (1) to three (3) years’ experience in accounting, audit, finance or related fields.
Technical competencies/skills
- Accounting Ledger, Finance and ERP System
- Digital and Data Savy
- Troubleshooting and Problem-solving
- Analytical and Research skills
- Record-keeping and Reporting
Behavioural competencies/skills
- Accountability and Ownership
- Multitasking and Detail Orientation
- Proactivity and excellent execution
- Resourceful and Efficiency
- Facilitation and Coordinate
Key challenges
- Ensuring the sponsorship claim is processed within the timeline
- Accurate recording of the transaction in the accounting system
- Proper filing and availability of the supporting documents